Last updated: 6 December 2022
We’re Victoria’s tourism and events company. This Policy sets out how we handle personal information.
About Visit Victoria
Visit Victoria Limited (ACN 611 725 270) (Visit Victoria) is the primary tourism and events company for the State of Victoria in Australia.
Our primary purpose is to build Melbourne and Victoria into Australia’s number one tourism destination
This Policy
This Policy applies to all personal information that we collect. This includes the information that we collect from:
We’ll update this Policy from time to time. You can always find the most up-to-date version on our website at https://corporate.visitvictoria.com/privacy-policy. You can request a printed copy of this Policy, free of charge, by contacting us at the details set out below (see ‘Contact us’).
Our legal obligations
We’re required to comply with the Privacy and Data Protection Act 2014 (Vic). We may also be required in some cases to comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.
We’re also required to comply with the Health Records Act 2001 (Vic) when we collect and handle health information. References in this Policy to 'personal information' include 'health information' and 'sensitive information' as defined in those Acts.
We collect the information about you that we need for our work.
We may collect your personal information where you agree and when we reasonably need it to carry out our functions and activities, manage our business, or comply with the law; see ‘Why do we collect personal information’, below.
For example:
What if you don't want to give us your personal information?
We give people the option of not identifying themselves or using a pseudonym, where it is lawful and practical.
However, in some cases, if you don't give us your personal information, we may not be able to give you the service you want or respond to your request. For example, you must identify yourself to subscribe to receive our newsletter, receive funding, register for an event, or enter one of our competitions.
Cookies and web analytics When you visit our websites, we may use ‘cookies’ and similar processes to collect de-identified information and statistics such as your IP address, general location, and which pages you visit, and to help show you relevant content on our sites and other sites. We may use and share this de-identified information with advertising partners. You can change your cookie preferences, including turning off analytics and advertising cookies, on our website. You can read more on our Legal Notices page.
We may collect information about you when you agree.
We generally only collect personal information with your consent.
We may do this when you, for example, sign up for our newsletters, respond to our surveys, enter our competitions, attend our events, call or email us, interact with us on social media, or provide your information to one of our partners.
We also collect personal information about:
We collect, use and disclose your personal information to carry out our functions and activities, manage our business and comply with the law.
Purposes of collection
For example, we collect, use and disclose personal information for the following purposes:
We collect your personal information where:
We may also use or disclose your personal information for other purposes that are allowed or required by law.
Direct marketing
Where you’ve agreed to receive information about our events or services, we may use your personal information to send you marketing messages. This may include our contacting you in a variety of ways, including by mail, email, SMS or phone.
Where you’ve agreed to receive marketing from us, we will consider your consent to be valid until you opt out. You can opt out of receiving marketing messages at any time:
Retention
We only keep your personal information for as long as we need it to do our work. If we no longer need it, we’ll destroy or de-identify it.
Third parties
We sometimes partner with other organisations or hire other companies to help us do our work (‘third parties’). These third parties may collect your personal information on our behalf, and provide it to us. We may also share your personal information with these third parties. These third parties may include:
When we work with third parties, we take steps to ensure they handle your personal information safely and responsibly.
We may also report de-identified statistics to the government departments that fund us and to our sponsors and promotional partners for information purposes.
We sometimes disclose or store personal information outside of Victoria. When we do this, we take steps to keep it safe.
In some cases, we may disclose personal information outside of Victoria or Australia – for example, to a partner or third-party provider. We also may store information on computer systems physically located outside of Victoria or Australia. These partners, providers or systems may be in the United States of America, or in other countries including countries in which we promote Victoria. When we do this, we take steps that your personal information is handled securely, and in a way that is consistent with Victorian and Australian privacy laws.
You can ask to access the personal information that we hold about you, update or correct it, ask for a copy of it, or exercise other personal rights. To do this, we may need to first confirm your identity.
What are your rights?
You have the right to:
There are some exceptions to these rights. For example:
We’ll agree to your request if it’s reasonable and lawful for us to do so. If we don’t agree, or we only partially agree, we’ll:
Is there a fee?
There is no fee to make a request. If you make an access request, we may charge a fee to cover the time we spend finding and putting together the personal information you want. If there is a fee, we will let you know how much it is likely to be, so you can choose if you want to go ahead.
How long will it take?
We’ll try to make your personal information available within 30 days after you ask us for it, but complicated requests may take more time.
Before we manage your request, we may need to confirm your identity. We do this to ensure that we keep the personal information that we hold secure.
How can you contact us?
See ‘Contact Us’, below.
If you’re concerned about how we have handled your personal information, please let us know and we’ll try to fix it.
If you’re not satisfied with how we have handled your complaint, you can contact the Office of Victorian Information Commissioner or the Office of the Australian Information Commissioner.
How can you make a privacy complaint?
If you’re concerned about your privacy or how we’ve handled your personal information, you can complain to us and we’ll try to fix it (see ‘Contact us’, below).
How do we manage privacy complaints?
We will:
In most cases, we’ll give you a final response within 30 calendar days of receiving your complaint. If we can’t give you a response in this time, we’ll get in touch to tell you why and work out a new timeframe with you.
What else can you do?
If you are not satisfied with how we have managed your complaint, you can make a complaint to the Office of the Victoria Information Commissioner:
Phone: Toll free on 1300 666 444; International callers may call +61 3 8684 7565
Email: [email protected]
Website: ovic.vic.gov.au
Complaints form: ovic.vic.gov.au/freedom-of-information/make-a-complaint/
Or you can complain to the Office of the Australian Information Commissioner:
Phone: 1300 363 992
Email: [email protected]
Website: oaic.gov.au
Complaints form: oaic.gov.au/privacy/privacy-complaints
Please contact us if you have any questions or concerns about the way we handle your personal information, or to make a complaint.
Write to: The Privacy Officer
Post: Level 8, 271 Spring Street
Wurundjeri Country
Melbourne VIC 3000
Email: [email protected]
Telephone: +613 9002 2209