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Coordinator, Major Events

About the Role

The Major Events business unit is responsible for delivering a world-class calendar of major and regional events. It enhances Victoria's reputation through event acquisition, contract and relationship management, and event management.

This role is responsible for the coordination and implementation of administrative processes required for the successful delivery of contracts and benefits for events funded through the Major Events Fund and Regional Events Fund

Key Responsibilities:

  • Support the Contract & Relationship Management team on all processes and administrative functions relating to the effective and efficient management of events secured through the Major Events Fund and Regional Events Fund.
  • Working closely with the Manager, Regional Events Fund, support the delivery of the Regional Events Fund by undertaking preliminary assessment of Regional Event Fund EOIs and applications; drafting of smaller Regional Events Fund contracts and management of contracts.
  • Coordination of software systems required for the successful management of Major and Regional events including Smarty Grants and KORE. Coordination of the onboarding processes required for Major Event contracts to KORE and supporting the uploading of contractual deliverables.
  • Support the Contract & Relationship Management team to develop and manage effective processes to manage databases, internal filing and reporting, Government reporting, research and coordinating internal resources.

Your Experience

  • Sound knowledge and understanding of the Major Events industry and Victoria's tourism brands, products and experiences.
  • Good interpersonal skills with a proven ability to develop effective working relationships with a wide range of major and regional events and Government stakeholders, with an ability to work effectively in a team.
  • Outstanding written and verbal communication skills, with the ability to prepare correspondence, reports and briefs on complex and sensitive issues.
  • Well-developed conceptual and analytical skills with the ability to resolve operational issues to achieve agreed outcomes and identify potential improvements.   
  • Well-developed planning and project management skills that can ensure project deliverables are met.
  • High level of attention to detail
  • Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines, using a pro-active attitude with minimum guidance

Other Information

  • This position has a requirement to work out of hours, and it will involve evening or weekend work including occasional overnight travel.